Team Management
1. Overview
Teams in tamato allow you to group users who work together on maintenance activities. They make it easier to assign work, manage responsibilities, and coordinate tasks across multiple users.
This feature exists to simplify workload distribution and improve collaboration within maintenance operations. By using teams, organizations can plan work more efficiently and avoid assigning tasks to individuals one by one.
2. When to Use This Feature
Use Teams whenever maintenance work is handled by groups rather than single users.
Typical use cases include:
Assigning work orders to a maintenance crew
Organizing technicians by skill, shift, or location
Managing external contractors as a group
Improving visibility of team-based workload
Teams are typically used by:
Maintenance managers and supervisors
Administrators setting up system structure
Team leads coordinating daily work
3. Step-by-Step Instructions
To create a new Team in tamato:
Navigate to Teams
Click Add New Team
Fill in the required fields:
a. Name – give the team a clear title (required)
b. Select Users – choose the users that should be part of the team
c. Description – describe the purpose of the team (optional)
Click Create
The team is created and becomes available for assignments.
4. Field Explanations
Name (required)
The name of the team.
Best practice: Use functional names such as “Maintenance Team”, “Electrical Team”, or “Night Shift”.
Users (required)
The members assigned to the team.
Best practice: Add users with similar responsibilities or working schedules.
Description (optional)
Additional information about the team’s role or scope.
Best practice: Use descriptions to clarify responsibilities or coverage areas.
5. What Happens After Submission
After submission:
The team appears in the Teams list
The team can be selected when assigning Work Orders and Preventive Maintenance
All assigned users are treated as responsible for team-assigned work
No notifications or approvals are triggered by default
Teams can be updated at any time to add or remove members.
6. Permissions & Roles
Permissions depend on user roles:
Admins and Maintenance Managers can create, edit, and delete teams
Technicians can view teams they belong to
Other users may have view-only access depending on configuration
Users without sufficient permissions cannot modify team structures.
7. Common Mistakes & Tips
Avoid creating too many small teams without a clear purpose
Use consistent naming conventions for teams
Review team membership regularly as staff changes
Assign work to teams when multiple users may handle the task
Use descriptions to document responsibilities and coverage
8. Short Summary
Teams in tamato help organize users into functional groups for easier work assignment and coordination. They improve collaboration, clarity, and planning efficiency.
Well-structured teams reduce administrative effort and support smoother maintenance operations.
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