Parts Inventory Management
1. Feature Overview
Parts & Inventory in tamato allows teams to manage spare parts, consumables, and materials used in maintenance activities. It provides visibility into stock levels, locations, and costs, and links parts directly to assets and work orders.
This feature exists to prevent stockouts, reduce excess inventory, and ensure technicians always have the right parts available. Accurate inventory management improves maintenance efficiency and cost control.
2. When to Use This Feature
Use Parts & Inventory whenever spare parts or materials need to be tracked, stocked, or consumed during maintenance work.
Typical use cases include:
Creating and managing spare parts catalogs
Tracking stock quantities and safety levels
Linking parts to assets and work orders
Planning preventive maintenance with required materials
Parts & Inventory is typically used by:
Maintenance managers overseeing inventory and costs
Technicians consuming parts during work execution
Operations or procurement staff monitoring stock levels
3. Step-by-Step Instructions
To create a new part in Tamato:
Navigate to Parts & Inventory
Click Add New Part
Fill in the required fields:
Title (required)
Part number (optional)
Upload picture or attachment (optional)
Stock (optional)
Stock safety (optional)
Net price (optional)
Select asset (optional)
Select label (optional)
Select location (optional)
Add files (optional)
Click Create
The part is created and added to the inventory.
4. Field Explanations
Title (required)
The name of the part or material.
Best practice: Use clear, recognizable names (e.g. “Air filter – HVAC unit”).
Part Number (optional)
Internal or manufacturer part identifier.
Best practice: Use manufacturer numbers to simplify reordering.
Picture / Attachment (optional)
Images or reference documents for the part.
Optional
Best practice: Upload photos to avoid confusion between similar parts.
Stock (optional)
Current quantity available in inventory.
Optional
Best practice: Keep stock levels up to date to reflect actual availability.
Stock Safety (optional)
Minimum stock level before replenishment is required.
Optional
Best practice: Set safety stock based on lead times and usage frequency.
Net Price (optional)
Cost per unit excluding taxes.
Best practice: Use consistent pricing for accurate cost tracking.
Asset (optional)
Asset that commonly uses this part.
Best practice: Link parts to assets for better maintenance planning.
Label (optional)
Tags used to categorize parts.
Best practice: Use labels for filtering and reporting (e.g. Electrical, HVAC).
Location (optional)
Physical storage location of the part.
Best practice: Specify shelves or rooms for faster retrieval.
Files (optional)
Additional documents such as datasheets or manuals.
Best practice: Store supplier or technical documents directly on the part.
5. What Happens After Submission
After submission:
The part becomes available in the inventory list
It can be selected and consumed in Work Orders and Preventive Maintenance
Stock levels update as parts are used
Safety stock levels can be monitored to trigger replenishment actions
No approval is required unless configured by role settings.
6. Permissions & Roles
Permissions depend on user roles:
Maintenance Managers can create, edit, and delete parts
Technicians can view parts and consume them in Work Orders
Other users may have view-only access depending on configuration
Users without appropriate permissions cannot modify inventory data.
7. Common Mistakes & Tips
Avoid duplicate parts with slightly different names
Always define safety stock for critical parts
Keep stock quantities aligned with physical inventory
Use locations to reduce time spent searching for parts
Attach datasheets for technical or safety-critical components
8. Short Summary
Parts & Inventory in tamato provides full visibility into spare parts, stock levels, and usage. It ensures the right materials are available when maintenance work is performed.
Well-maintained inventory data reduces downtime, controls costs, and improves maintenance reliability.
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